VAT Compliance – compliance and security in VAT settlements

In a rapidly changing tax environment, VAT compliance is a challenge for businesses. VAT regulations in Poland and internationally are complex and their improper application can lead to financial penalties and problems with the tax authorities. EFEKTA offers comprehensive VAT Compliance services that ensures your settlements are compliant, minimising risk and maximising the operational efficiency of your business.

What is VAT Compliance?

VAT Compliance is the process of ensuring that Value Added Tax (VAT) settlements comply with applicable tax legislation. The following activities are covered:

• Timely submission of VAT, VAT-UE and JPK_V7M and JPK_V7K returns.
• Correct calculation and payment of VAT.
• Compliance with national and international transaction regulations, such as OSS (One Stop Shop) and Reverse Charge.
• Monitoring of changing tax legislation.

VAT Compliance is particularly important for companies operating internationally, where the diversity of regulations in different countries can generate additional risks.

Why is VAT Compliance crucial for your business?

1. Avoidance of penalties and sanctions
   Incorrect VAT settlements can result in financial penalties, interest or even withholding of VAT refunds.
2. Saving time and resources
   VAT management requires precise monitoring of regulations and deadlines – by delegating this task to experts, you save time and focus on running your business.
3. Managing the complexity of international transactions
   Clearing VAT in foreign trade, including under the OSS procedure or importation of services, requires knowledge of detailed regulations.
4. Increase financial transparency
   Good VAT Compliance practices help to maintain financial transparency and build trust with business partners.

Our VAT Compliance services

At EFEKTA Accountancy Office, we offer comprehensive VAT Compliance support tailored to the specifics of your business:

1. Preparation and submission of VAT returns
   We prepare VAT, VAT-UE, JPK_V7M and JPK_V7K returns, ensuring compliance and timeliness.
2. VAT OSS (One Stop Shop) service
   We assist with VAT settlements for cross-border transactions under the OSS procedure, eliminating the need to register in different EU countries.
3. VAT registration in Poland and abroad
   We register your company for VAT in Poland and in other countries where you operate in accordance with local regulations.
4. Verification and analysis of VAT transactions
   We check the accuracy of your VAT settlements, identifying potential errors and risks.
5. Consultancy on changes in VAT legislation
   We keep you informed about changes in tax legislation and their impact on your business.
6. VAT refund service
   We assist in the preparation and submission of VAT refund claims, both in Poland and in EU countries.
7. Support in VAT control
   We represent your company before the tax authorities during audits related to VAT settlements.

Who should use VAT Compliance services?

Our VAT Compliance services are aimed at:

• Trade companies with domestic and international sales.
• E-commerce sellers using platforms such as Amazon, eBay, Allegro or Shopify.
• Transport companies providing services within and outside the EU.
• Entrepreneurs with international operations, requiring VAT registration in multiple countries.
• Limited liability companies and public limited companies that need comprehensive support in the area of VAT.

Why choose EFEKTA?

1. Expert knowledge
   Our team are specialists with many years of experience in VAT settlements for companies in various industries.
2. Individual approach
   We tailor our services to the specifics of your business and industry.
3. Precision and timeliness
   We ensure that all VAT returns are compliant and submitted on time.
4. Support in any situation
   We offer assistance with ongoing settlements, tax audits or VAT refund claims.
5. International experience
   We provide services to companies operating in foreign markets, including VAT OSS and cross-border settlements.

VAT Compliance with EFEKTA – Compliance and peace of mind in settlements

Whether you operate in Poland or internationally, our VAT Compliance services will ensure that your accounts are compliant and that your business is financially secure.

Contact us today to find out more about our services. Make an appointment for a free consultation and find out how VAT settlements can be simpler and more efficient.

EFEKTA – your partner in VAT Compliance.

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What exactly is the VAT Compliance service?

VAT Compliance is a comprehensive process ensuring that your company settles the goods and services tax fully in accordance with current regulations. This includes not only the timely submission of declarations (VAT, EU VAT, SAF-T/JPK), but also the accurate calculation of the tax, continuous monitoring of legal changes, and the management of international transactions.

Why is it worth entrusting VAT Compliance to experts instead of doing it yourself?

VAT regulations are among the most complex and dynamically changing areas of tax law. Errors can result in severe financial penalties, accrued interest, and even the withholding of tax refunds by the authorities. By delegating this task to EFEKTA’s specialists, you gain certainty, save valuable time, and significantly minimize the risk of a tax audit.

What is the VAT OSS procedure and how does EFEKTA assist in managing it?

The One Stop Shop (OSS) procedure allows for the collective settlement of VAT on the sale of goods to consumers across various EU countries without the need to register for VAT in each of those member states individually. We assist with registration for this system and the correct reporting of foreign sales, which greatly simplifies international trade.

Does EFEKTA assist in recovering foreign VAT?

Yes. We support companies in preparing and submitting applications for the refund of VAT paid not only in Poland but also in other European Union countries. We ensure that the documentation meets the strict requirements of local tax offices, which accelerates the recovery of your funds.

Does the VAT Compliance service also cover e-commerce companies?

Absolutely. E-commerce is one of the sectors for which VAT Compliance is absolutely crucial due to cross-border sales and the use of platforms such as Amazon, eBay, or Shopify. We help accurately account for commissions, fees, and sales to multiple countries simultaneously.

How does the firm respond to changes in tax regulations?

We continuously monitor Polish and international VAT regulations. As our client, you are kept immediately informed of any changes that impact your business. We also advise on how to adapt your company’s internal processes to new requirements, such as modifications to the structures of SAF-T (JPK) files.

What does support look like in the event of a VAT-related tax audit?

At EFEKTA, we provide full representation before tax authorities. If the tax office questions a transaction or initiates an audit, our experts take over all communication with the officials, prepare the necessary explanations and documentation, and ensure the absolute safety of your finances.

Does the firm offer an audit of previous VAT settlements?

Yes. One of our core services is the verification and analysis of past transactions. We check the accuracy of historical settlements and identify potential errors and risks, which allows for their correction well before any potential external audit occurs.