Seconded staff service – comprehensive support for managing staff abroad

Seconding employees abroad is an opportunity for company growth and international projects. However, seconded staff service requires precise planning, knowledge of regulations and attention to formalities – both in Poland and in the country to which the employee is sent. 

EFEKTA Accounting Office offers comprehensive support in seconded staff service, helping you to stay compliant with regulations and manage your team effectively.

Challenges related to seconded staff service

Companies seconding employees abroad face a variety of challenges, such as:

1. Different labour and tax laws
   Each country has its own regulations on salaries, working time, taxation or social insurance contributions.
2. Taxation and double taxation avoidance rules
   Management of seconded payroll taxes requires settlement in Poland and abroad, in accordance with international agreements.
3. Settlement of allowances and benefits
   Costs associated with the business trip, such as allowances, accommodation or travel, must be recorded and settled in accordance with the regulations.
4. Documentation and permits
   Preparing the relevant documents, such as the A1 certificate, work permits or other permits required in a particular country, is essential for legal employment.
5. Monitoring of working time and compliance with local regulations
   Countries such as Germany and France have strict minimum wage and working time regulations that must be taken into account.

Our services in seconded staff service

At EFEKTA, we provide a comprehensive service for seconded employees, ensuring compliance with regulations and simplifying the secondment process. Our services include:

1. Preparation of secondment documentation
   We prepare and verify the documents necessary to work abroad, including A1 certificates, secondment contracts, payroll and work permits.
2. Calculation of salaries and benefits
   We calculate salaries, allowances and other benefits in accordance with Polish and foreign regulations.
3. Tax and contribution service
   We ensure correct tax and contribution settlements in Poland and in the country of secondment, including the avoidance of double taxation.
4. Monitoring of compliance with local regulations
   We ensure compliance with local minimum wage requirements, working hours and other regulations.
5. Representation before the authorities
   We handle contacts with the Social Insurance Institution (ZUS), Tax Offices (US) and foreign institutions, eliminating formalities for your company.
6. Labour law support
   We advise on labour law issues in Poland and in the country of secondment.

Benefits from cooperation with EFEKTA

1. Efficiency and accuracy
   Seconding employees abroad becomes easier with our expertise and experience.
2. Regulatory compliance
   We ensure full compliance with local and international regulations, minimising the risk of errors and penalties.
3. Saving time
   We take over administrative duties, allowing you to focus on your core business activities.
4. Dedicated specialist
   Each company working with us receives a dedicated advisor to handle the secondment service.
5. Support in every situation
   We respond in real time to changing regulations and the individual needs of your business.

EFEKTA – Your support in the secondment of staff

Seconded staff service does not have to be difficult or time-consuming. With us, you are assured that every step – from the preparation of documentation to tax returns – runs smoothly and in accordance with the regulations.

Contact us today to find out more about our services. Make an appointment for a free consultation and find out that seconding staff can be simple and effective.

EFEKTA – comprehensive support for your team abroad.

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What is the A1 certificate and why is it crucial?

The A1 certificate is a document confirming that an employee posted to work in another EU country remains subject to the Polish social security system (ZUS). This allows you to avoid paying contributions in the destination country. The EFEKTA firm handles the entire process of obtaining these certificates.

How can double taxation of employee salaries be avoided?

Double taxation is avoided based on international tax treaties. Our team ensures that remuneration is settled in accordance with the regulations applicable both in Poland and in the posting country, applying the appropriate tax settlement methods.

Do I need to adjust the employee’s salary to the rates applicable abroad?

Yes. Many countries (e.g., Germany or France) have strict minimum wage laws and specific working time regulations. As part of our services, we monitor local requirements to ensure your payroll is fully compliant with foreign regulations.

What allowances are employees entitled to abroad, and how should they be settled?

Posted workers are entitled to per diems, as well as reimbursement for accommodation and travel expenses, among others. EFEKTA precisely calculates these allowances, ensuring they are properly recorded and fully compliant with both Polish and foreign tax regulations.

What documents must I prepare before sending an employee abroad?

It is necessary to prepare the appropriate contracts (posting annexes), A1 applications, and in some cases, work permits or notifications to local registries (e.g., the SIPSI system in France). We comprehensively prepare and verify this entire set of documents for you.

Does EFEKTA contact foreign institutions on our behalf?

Yes. We provide representation before government authorities – both Polish (ZUS, Tax Office) and foreign inspection bodies. We take the burden of formalities and communication with supervisory authorities entirely off your shoulders.

What happens if the regulations change in the country where my team is posted?

We operate proactively. We continuously monitor changes in international labor laws and tax regulations. If the rules in a given country change, we immediately notify our clients and adjust the settlement processes accordingly.

Why should I choose a dedicated specialist from EFEKTA?

Posting workers is a process carrying significant legal and financial risks. Partnering with a dedicated advisor at our firm guarantees a tailored approach, operational efficiency, and security – we minimize the risk of penalties resulting from non-compliance in another country.