Data protection (GDPR) – take the worry out of data security

Data protection legislation, in particular the General Data Protection Regulation (GDPR), has become a key part of every company’s business. They require businesses not only to have adequate technical safeguards, but also legal procedures to ensure full compliance. Failure to comply with these regulations can result in serious financial and reputational consequences. EFEKTA offers comprehensive data protection support, ensuring full compliance with GDPR and peace of mind that your business is operating fully legally and safely.

What is GDPR and why is it so important?

GDPR (the Personal Data Protection Regulation) is an EU regulation that imposes a number of obligations on businesses in relation to the collection, processing and storage of personal data. This applies to large corporations as well as small companies. The introduction of these provisions was intended to ensure better protection of EU citizens’ privacy and to introduce uniform data protection standards across the European Union.

Any company that processes personal data must ensure that the processing is carried out in accordance with GDPR, as well as comply with obligations relating to obtaining consent to process data, retaining information, exercising data subjects’ rights and reporting data protection breaches.

Personal data protection – why does EFEKTA accounting office offer this service?

Nowadays, with personal data being one of the most valuable assets of any company, protecting the privacy of clients, employees and contractors has become an absolute priority. Due to legal requirements, including the GDPR regulation, businesses must ensure that personal data is processed in a secure and compliant manner. As the accounting office, EFEKTA not only helps with accounting and tax consultancy, but also recognises the crucial role of data protection in business operations.

Due to the volume and sensitivity of the data we deal with in handling our clients – both financial and personal data – we feel a responsibility to ensure full compliance with the provisions of GDPR. We offer comprehensive data protection assistance, helping companies to comply with their legal obligations and avoid risks associated with inappropriate data processing. With our experience in the accounting field, we are fully aware of the importance of data security and offer practical support that will allow you to focus on running your business, confident that the issue of data protection is in the hands of experts.

Our data protection services (GDPR)

At EFEKTA, we provide comprehensive data protection legal assistance, offering full support at every stage:

1. GDPR compliance audit
   We will audit your business to assess how your personal data is being processed. We will identify potential risks and propose corrective actions to ensure full compliance with the provisions of GDPR.
2. Preparation of GDPR documentation
   We develop the necessary documentation, including privacy policies, data processing consents, data processing outsourcing agreements, and data breach notification procedures.
3. Training for employees
   We organise training for your employees to ensure that everyone is aware of their data protection and information handling responsibilities in accordance with GDPR.
4. Adapting data processing processes
   We help you adapt your company’s processes that involve the processing of personal data to the requirements of GDPR, ensuring the security of both client and employee data.
5. Data breach reporting
   In the event of a data protection breach, we will help you report the incident to the relevant authorities and indicate what steps you need to take to minimise the impact of the breach.
6. Data Protection Officer (DPO)
   We offer the services of a Data Protection Officer (DPO), who will be responsible for monitoring the compliance of your company’s operations with the provisions of the GDPR, as well as acting in an advisory role regarding the protection of personal data.

Benefits from full compliance with GDPR

1. Protection against financial penalties
   Non-compliance with the GDPR regulations can result in hefty financial penalties – up to EUR 20 million or 4% of a company’s annual turnover. With our help, you will avoid the risks associated with infringement.
2. Building client trust
   Companies that take care to protect personal data build trust with their clients. Adequate data security demonstrates accountability and professionalism.
3. Protecting your company’s reputation
   Complying with GDPR reduces the risk of data leaks that could seriously damage your company’s reputation. With appropriate data protection procedures in place, you are assured that the company operates to the highest standards.
4. Operational security
   GDPR compliance is not only a matter of law, but also of security. Proper data security minimises the risk of information security breaches and ensures the operational continuity of the company.

Why choose EFEKTA?

1. Experience and knowledge
   We have a wealth of experience in data protection and GDPR, helping companies across a range of industries to bring their processes in line with the law.
2. Complete support
   We provide a full data protection service – from auditing and documentation creation, through training, to ongoing advice and representation of your company in the event of a breach.
3. Individual approach
   We tailor our services to the specifics of your business, taking into account the nature of the personal data you are processing and the company processes that need to be protected.
4. Security of your data
   We guarantee that your data, and that of your clients, is processed in full compliance with the provisions of GDPR, ensuring the highest level of security.

Ensure the protection of personal data in your company

With the help of EFEKTA, you can ensure that your company is operating in compliance with GDPR, protecting personal data and avoiding the risk of breaches. Our comprehensive data protection support will allow you to focus on growing your business without worrying about legal issues.

Contact us today to find out how we can help you with personal data protection. Make an appointment for a free consultation and find out how we can support your business to be fully GDPR compliant.

EFEKTA – Your support in data protection.

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Why does an accounting firm offer GDPR support?

As an accounting firm, we operate on our clients’ most sensitive assets – financial and HR data. We understand that the security of this information is the foundation of trust in business. Thanks to this experience, we can translate complex regulations into practical procedures that genuinely protect your company.

What are the penalties for non-compliance with GDPR regulations?

Sanctions for GDPR violations are among the highest in the legal system. They can amount to up to EUR 20 million or up to 4% of the enterprise’s total worldwide annual turnover of the preceding financial year. Besides financial penalties, a company also risks losing its reputation and customer trust.

What does the GDPR compliance audit conducted by EFEKTA entail?

The audit is a detailed review of the processes within your company. We check how you collect data, where you store it, and who has access to it. We identify “loopholes” in the security system and prepare a specific corrective plan so that your company becomes fully legal and secure.

What GDPR documentation must every company possess?

The essential set of documents typically includes:

• Privacy policy (e.g., for a website).
• Record of processing activities (ROPA).
• Data Processing Agreements (DPA) (e.g., with an accounting firm or hosting provider).
• Marketing and informational consents for clients.
• Internal procedures in case of a data leak or breach.

Who is a Data Protection Officer (DPO) and do I have to appoint one?

A Data Protection Officer (DPO) is an expert who monitors the company’s compliance with regulations and provides advice on privacy matters. Not every company is required to appoint one (it is mandatory, for example, for large-scale data processing), however, EFEKTA offers external DPO services, allowing you to maintain security without the need to create a new full-time position.

Is GDPR training for employees mandatory?

According to the GDPR, the data controller must ensure that every person with access to personal data is appropriately trained. We organize training sessions that build team awareness – we teach how to recognize phishing attempts and how to securely handle documents in daily work.

What should be done in the event of a data leak in the company?

In the event of a personal data breach (e.g., losing a laptop with a client database or a hacker attack), a company typically has only 72 hours to report the incident to the supervisory authority (UODO in Poland). EFEKTA supports clients in such situations – we help assess the risk, prepare the notification, and implement actions to minimize the consequences of the leak.

What benefits, other than avoiding penalties, does GDPR implementation provide?

Properly implemented GDPR serves as a “certificate of professionalism.” Clients are more willing to use the services of companies that explicitly declare their commitment to privacy. Additionally, organizing data processing operations often leads to better work organization and higher operational security for the entire business.