HR and payroll service for transport companies – employee matters under control

In the transport industry, HR and payroll management is akin to logistics on the road – everything has to be in place to run smoothly. Owners of transport companies know very well that their business is not only about their fleet of vehicles, but above all about their people – drivers, forwarders, office staff. EFEKTA offers a comprehensive HR and payroll service for transport companies, ensuring that your HR affairs are as efficient as your deliveries.

Why is HR and payroll in transport a challenge?

The transport industry is governed by its own rules, and the specific nature of drivers’ work requires knowledge of complex regulations and precise record-keeping. The key challenges faced by transport companies are:

1. Drivers’ working time records
   Monitoring driving hours, rests and breaks in accordance with EU and national regulations is essential to avoid penalties and ensure road safety.
2. Settlement of allowances and business travels
   Drivers often travel internationally, which requires the settlement of allowances and other benefits, according to the regulations of different countries.
3. Changing regulations
   The mobility package, EU minimum wages, tax regulations – all require ongoing monitoring and adaptation to new requirements.
4. Settlements with the Social Insurance Institution (ZUS) and Tax Office (US)
   Calculation of salaries, insurance contributions and taxes is fundamental, but in transport the process is more complicated due to the nature of the industry.
5. Working with a multicultural team
   Companies employ drivers from different countries, which means additional challenges in terms of formalities and diversity of regulations.

Our HR and payroll services for transport companies

At EFEKTA we tailor our services to the needs of your transport company, providing support at every stage of employee management:

1. Drivers’ working time records
   We help you keep records of working time, taking into account the EU standards, rests and breaks, which minimises the risk of penalties.
2. Settlement of salaries and benefits
   We calculate salaries, allowances, additional remuneration for overtime work, bonuses and other benefits, in accordance with Polish and international regulations.
3. Business travel management
   We settle domestic and international travels, ensuring compliance with regulations and accuracy in documentation.
4. Preparation of HR documentation
   We create employment contracts, mandate contracts, task-specific contracts, as well as certificates of employment and certificates of income – all in accordance with legal regulations.
5. Management of ZUS contributions and taxes
   We prepare the Social Insurance Institution (ZUS) declarations and PIT tax returns, eliminating the risk of errors and delays.
6. Support in case of audits
   We represent your company before authorities such as the Social Insurance Institution (ZUS), the National Labour Inspectorate (PIP) or the Tax Office (US), providing peace of mind in audit situations.
7. Labour law consultancy
   We help you understand the complexities of driver employment legislation and changing EU regulations such as the mobility package.

Why should you entrust your HR and payroll to EFEKTA?

1. Specialising in transport
   We know the realities of the transport industry, including the specific needs of drivers and handling international routes.
2. Precision and compliance
   We ensure compliance with local, EU and international regulations so that your business can operate without fear of penalties or inaccuracies.
3. Comprehensive support
   We take over all HR and payroll responsibilities so you can focus on fleet management and business development.
4. Flexibility
   We tailor our services to your needs – regardless of the size of your company or the number of drivers employed.
5. Saving time
   We automate processes and ensure full timeliness, saving you time and resources.

HR and payroll under control – seamless transport

In transport, everything has to work like clockwork – both on the road and in HR. When you work with EFEKTA, you get a partner who understands your industry and ensures that your employee management is as efficient as your delivery.

Contact us today to find out more about our services. Make an appointment for a free consultation and see how we can help with your transport company’s HR and payroll service.

EFEKTA – HR on the right course.