How much does an accountant cost? Costs for sole traders and limited liability companies

Every entrepreneur, regardless of the business type, has to submit their returns to the tax office, pay their taxes and Social Security contributions. Choosing the right accountancy firm or using modern online bookkeeping tools is crucial for the effective management of company’s finances. How much does an accountant cost in 2025? Let us look at the factors which influence the pricing of accountancy services and what the typical rates are for a sole trader (JDG) and limited liability companies.

How much does an accountant cost in 2025?

In 2025, the cost of accounting services in Poland depends on a number of factors, such as the type of business, the number of documents to be booked or the range of additional services. Prices for maintaining a revenue and expenditure ledger (KPiR) start at an average of PLN 170 to 300 net per month, while bookkeeping services for a limited liability company mean an expense of PLN 500 and more, net. In larger cities and with reputable accountancy firms, prices may be higher and additional services, such as payroll or tax advice, are priced separately.

Increases in the accounting costs in 2025 are influenced i.e. by the changing tax law, rising labour costs and increasing automation of accounting processes. More and more companies decide to use modern accounting software or to outsource their bookkeeping online, which can reduce costs compared to traditional services of an accounting firm.

Examples factors influencing the cost of bookkeeping

The cost of bookkeeping is not fixed and depends on several factors, such as:

• Business type – accounting is usually cheaper for sole traders than for limited liability companies.
• The taxation form – revenue and expenditure ledger, flat rate or full accounting – they affect the fees.
• Number of accounting documents – sales and cost invoices generate additional costs.
• Location – in larger cities, the prices of accounting services are higher than in smaller towns.
• Scope of services – additional tax, HR or advisory services can increase the cost.

How much does accounting cost for a sole trader?

Sole traders can use simplified accounting, which makes accounting services for sole traders relatively cheap. The cost of bookkeeping for a sole trader depends on the taxation form:

Taxation form	Monthly cost
Tax on recorded revenue using flat tax rate	PLN 100 – 200
Revenue and Expenditure Ledger (KPiR)	PLN 150 – 350
Full accounting	PLN 500 – 1000

Additional services, such as VAT accounting, HR services or tax advice, can increase the cost of accounting services by PLN 50-500 per month.

Cost of accounting for limited liability companies

Limited liability companies are required to maintain full accounts, which significantly increases the cost of accounting services. In 2025, indicative rates for accounting for limited liability companies are as follows:

Scope of services	Monthly cost
Full accounting	PLN 500 – 1500
Payroll services (per employee)	PLN 30 – 100
Preparation of financial statements	PLN 1000 – 3000
Tax consultancy	PLN 200-500 h

Accountancy firm or online bookkeeping?

Entrepreneurs can choose between traditional accounting services or online bookkeeping. Use of accounting software allows the entrepreneur to do own accounting and often proves to be a cheaper alternative. The monthly cost of services provided by an accountancy firm varies between PLN 200 and 2,000, while online bookkeeping is an expense between PLN 50 and 300.

In addition, some online accounting software offers free versions for new entrepreneurs. This can be an advantageous solution for start-ups, especially sole traders looking to reduce the initial costs.

Price list for additional services

In addition to basic bookkeeping services, many accountancy firms also offer a range of additional services which can significantly affect the final cost of the cooperation. The most frequently selected services include HR and payroll services, preparation of Social Security declarations, representation before tax authorities, tax consultancy or preparation of financial analyses. The cost of such services is usually determined on an individual basis, and depends on their scope and the scale of the company’s operations. With the increasing digitalisation of accounting, some firms also offer integration of accounting systems with the client’s software or access to dedicated online platforms, which may incur additional fees.

How to choose an accountancy firm?

It is worth to check the following when choosing an accountancy firm:

• Reviews and recommendations
• Scope of services
• Pricing and possible hidden costs
• Tax consultation availability
• If the firm can be contacted online

In 2025, more and more companies opt for a hybrid solution – an accountancy firm supported by online software to optimise costs and time.

Are you looking for a good accountant? Feel free to contact us

If you are looking for a reliable and professional accounting service for your limited liability company, we invite you to contact our EFEKTA firm. We offer comprehensive accounting services tailored to the needs of small and medium-sized enterprises, sole traders and partnerships. We ensure timely services, full compliance and an individual approach to each client. With our state-of-the-art accounting solutions and years of experience, we help our clients focus on business growth, reducing tax and formal risks to a minimum. Contact us and we will prepare an offer tailored to your needs!

How much does an accountant cost – summary

The cost of bookkeeping depends on many factors, including business type, the number of documents and the scope of services. Entrepreneurs can choose between traditional accountancy firms and modern online accounting tools. It is worth taking an informed approach to choose the right solution in order to optimise costs and run your business effectively.

Use the services of our office!

Would you like to find out more about how we can help you with your company’s accounting? Write to us at biuro@efekta.waw.pl or find out more at – EFEKTA accountancy firm.

Do you want to talk with us?

Call us on +48 22 403 40 98 or +48 604 501 507