Assistance in tax proceedings and audits – support in difficult times

Tax audits and proceedings can be a stressful and time-consuming challenge for businesses. Incorrect settlements, oversights or changing interpretations of the rules are common reasons for tax authorities to initiate audits. In such situations, you need an experienced partner to guide you through the process and safeguard your company’s interests. EFEKTA offers comprehensive assistance in tax proceedings and audits, guaranteeing reliable support and minimising risks.

What are tax proceedings and audit?

Tax proceedings or an audit are an action carried out by the tax authorities to verify the correctness of tax settlements. Their purpose may be, among others, to check the correctness of PIT, CIT and VAT returns or the application of tax reliefs. The audit may concern:

• The correctness of books of account and tax records.
• The legitimacy of VAT deductions and refunds.
• The application of tax rates and exemptions.

Why get help during a tax audit?

1. Complexity of legislation
   Polish tax law is complex and dynamic. Without the right knowledge, you could expose your company to additional liabilities.
2. Risk of financial penalties
   Irregularities detected during an audit can result in heavy penalties, interest or refusal of tax refunds.
3. Saving time and stress
   Cooperating with experts makes it possible to respond quickly to questions from officials and reduce the entrepreneur’s involvement in formalities.
4. Representation before the authorities
   Experienced advisors can effectively negotiate and defend the company’s interests before the authorities.

How does EFEKTA support you during audits and tax proceedings?

Our services include support at every stage of inspections and proceedings, including:

1. Preparation of documentation
   We analyse your books, returns and tax documents to ensure they are compliant.
2. Representation before the authorities
   We appear on your behalf during audits and proceedings, answering questions from officials and presenting the necessary documents.
3. Defence in case of tax disputes
   If the authority disputes the settlements, we prepare the relevant explanations and appeals, based on current legislation and interpretations.
4. Negotiation support
   We assist in negotiating with the authorities, including obtaining arrears in instalments or interest waivers.
5. Preparation of a tax strategy
   After the audit, we advise on how to avoid similar situations in the future by improving accounting and tax processes.
6. Ongoing consultancy
   We are with you every step of the way, answering questions and providing clear guidance.

The most common situations in which we assist:

• Controls related to VAT settlements (including VAT-UE and tax refunds).
• Proceedings concerning the adjustments of CIT and PIT returns.
• Verification of the use of tax reliefs (e.g. R&D, IP Box).
• Tax disputes arising from different interpretations of the legislation.
• Challenging exemptions or tax rates.

Why choose EFEKTA?

1. Experience and knowledge
   Our team are experts with many years of experience in tax proceedings and audit service.
2. Individual approach
   We tailor a defence strategy to the specifics of your company and type of business.
3. Efficiency in action
   Our operations focus on minimising risks and protecting client interests.
4. Full confidentiality
   Your data and information is fully secure with us, in accordance with current data protection standards.
5. Post-audit support
   We help you implement solutions that will prevent problems in the future.

Your security during tax audits

Tax audits and proceedings do not have to be a source of stress. With EFEKTA you are assured that your interests are adequately protected and that any audit is carried out efficiently and successfully.

Contact us today to find out more about our services. Make an appointment for a free consultation and see for yourself that help with tax proceedings can be simple and effective.

EFEKTA – Your support in taxes.

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What are the main differences between a tax audit and tax proceedings?

A tax audit (tax inspection) is an initial stage aimed at verifying whether your settlements are correct (e.g., checking invoices or accounting ledgers). Tax proceedings represent a more formalized process that usually ends with a decision determining the amount of tax due. In both cases, expert support allows for the proper formulation of explanations right from the first days of contact with the tax authority.

Why shouldn’t I represent myself before the tax office?

Polish tax law is full of complexities and shifting interpretations. Officials use specialized language and procedures, the ignorance of which can lead to unfavorable decisions. An experienced representative from EFEKTA can effectively defend your rights, citing current administrative court rulings and optimizing your defense strategy.

What does it mean that EFEKTA represents my company before government authorities?

It means we take the burden of communicating with the tax authorities completely off your shoulders. As your proxy, we respond to summonses, participate in hearings, submit documentation, and ensure that officials do not exceed their authority. This allows you to focus on running your business instead of spending time visiting tax offices.

What documents are most frequently checked during an audit?

The most frequently verified documents are accounting ledgers, VAT registers, purchase and sales invoices, as well as documentation confirming the right to apply tax reliefs (e.g., for the IP Box or R&D relief). Before submitting them to the tax office, our specialists carefully analyze these documents to catch and rectify any oversights.

Does the firm assist if a VAT refund is questioned?

Yes. VAT refund audits are very common and can be highly burdensome. We support entrepreneurs in proving the legitimacy of their refunds, verify supply chains, and help unblock financial funds that are absolutely crucial for your business’s liquidity.

What can I do if I disagree with the tax office’s decision after an audit?

If the audit protocol or the final decision is unfavorable to you, we prepare professional objections, appeals to higher-instance bodies, and complaints to administrative courts. We actively look for substantive errors in the officials’ actions and fight to annul unjustified tax liabilities.

Do you assist in negotiating the repayment of tax arrears?

Yes. If an audit reveals errors resulting in tax arrears, we assist you throughout the negotiation process. We help prepare applications for installment payments, deferment of payment deadlines, or the cancellation of interest, which allows your company to maintain its financial stability.